Request Demo

Smart RFQ

Fast and simple requests for quotation with full visibility.

How It Works

Lower procurement costs translate directly into higher sales profitability.

Add Items

1

Add title, description, expiry date, currency, items, and attachments or import everything from Excel. 

2

Invite Suppliers

Choose suppliers by category, manually, from Excel, or from favorites. Then send invitations in one click.

3

Review & Send

Define delivery period, locations, payment terms, and conditions. Review and send with confidence.

4

Compare Offers

Compare offers intelligently and rank suppliers by price, payment, and Shipping with full control.

5

Approve Offer

Approve the selected offer based on price, terms, and Shiping conditions.

One View, 10 Factors
Full Clarity.

Compare supplier offers across 10 structured factors in one unified comparison view.

 

Price

Total value of the submitted offer amount.

 

Payment Terms

Status of proposed payment terms.

 

Alternatives

Pricing of original or alternative items.

 

Delivery Time

Delivery time provided in the offer.

 

Offer Validity

Validity period of the submitted offer.

 

Delivery Location

Specified delivery or collection location.

 

Shipping Cost

Shipping cost included within the offer.

 

Budget Fit

Alignment of offer value with budget.

 

Supplier Score

Supplier rating based on past records.

 

Terms Alignment

Acceptance of company general terms.

Better comparison leads to better purchasing decisions.

Save Budget

Reduce procurement costs with full spending control.

Read More

Save Time

Automate workflows and speed up approvals.

Read More

Save Effort

Simplify processes and reduce operational workload.

Read More

Profit Starts at Procurement.

Lower procurement costs translate directly into higher sales profitability.

Smart RFQ Futures

Smarter features. Better decisions. Full control.

 

Basics & Identification

Core information that defines the RFQ.

Full Description

Provide a clear overview to align all suppliers from the start.

Attachment

Attach specifications, drawings, or documents to support the request.

Reference Number

Use a unique reference for easy tracking and follow-up.

Save As Draft

Save progress and complete the RFQ later.

RFQ Expiry Date

Set a deadline for receiving supplier offers.

Currency Options

Standardize all offers using a single selected currency.
 

Items & Structure

Organize and manage all requested items clearly.

Item Spreadsheet

Manage all items in a structured, spreadsheet-style layout.

Units

Define measurement units to ensure accurate pricing.

Quantity

Specify required quantities for each item clearly.

Import From Excel

Upload items in bulk to save time and effort.

Item Part Number

Use part numbers to avoid confusion and mismatches.
 

Item Intelligence

Add smart controls at the item level.

Suggest Items

Guide suppliers toward the intended items or equivalents.

Allow Alternative

Enable suppliers to propose alternative options when applicable.

Ask Warranty

Collect warranty details for better evaluation.

Ask Expiry Date

Request expiry dates for time-sensitive items.

Add Notes

Add clarifications or special instructions per item.
 

Budget & Tax Control

Manage financial visibility and compliance.

Budget Control

Set an estimated budget to support internal decisions

Confidential Budget

Hide budget values from suppliers when required.

Tax Options

Apply tax rules based on your procurement policy.
 

Supplier Selection

Invite the right suppliers with flexibility.

Suppliers by Category

Invite suppliers based on predefined categories.

Suppliers from List

Select suppliers directly from your saved list.

Suppliers from Excel

Import supplier data in bulk with ease.
 

Financial & Logistics Terms

Define payment, delivery, and commercial conditions clearly before offers are submitted.

Offer Validity Period

Define how long submitted offers remain valid.

Delivery Period

Specify expected delivery timelines upfront.

Shiping Locations

Set one or multiple delivery destinations.

Payment Terms

Clearly define acceptable payment conditions.

Terms & Conditions

Attach standard commercial terms to every request.
 

Communication & Transparency

Keep all interactions clear and documented.

Chat With Suppliers

Communicate directly with suppliers in one place.

FAQs

Centralize repeated questions and answers.

Supplier Show Ranks

Allow suppliers, when needed, to see their ranking and compete.

Request Demo

Discover how PROCLEX helps you take full control of your procurement processes, reduce costs, and make smarter purchasing decisions — all within your own private system.

Build Your Own PROCLEX

PROCLEX is an intelligent procurement system designed to help organizations control spending, optimize purchasing decisions, and achieve measurable budget savings within a private, fully controlled environment.

©2026 PROCLEX. All Rights Reserved.